Accounting Specialist
Job Type Full-timeDescription
Summary:
An Accounting Specialist works with all facets of the accounting system, principally the validation, processing, and filing of invoices.
The specialist must make sure that all invoices are accurate and have been properly documented and approved by the authorizing employee prior to making a payment.
Once the proper verifications and authorizations are received, the specialist is responsible for submitting payments in a timely fashion.
This position also requires preparing and mailing checks, as well as verifying and procuring proper Internal Revenue Service documentation such as 1099 and W-9 forms from vendors.
The specialist also maintains electronic files for all invoices, accounts payable payments, and tax information for vendors.
Essential Functions:
The Accounting Specialist will be responsible for a range of general staff accounting tasks but will be primarily responsible for all accounting work associated with processing accounts payable, expense reporting and sales/use tax submissions.
The following reflects management's definition of essential functions for this job but does not restrict the tasks that may be assigned.
Management may assign or reassign duties and responsibilities to this job at any time due to reasonable accommodation or other reasons.
oReview all invoices for appropriate documentation and approval prior to payment.
oReviews accounts payable invoices into paperless accounting system.
oPrepare and perform check runs.
oMaintain internal database of vendors and ensure W-9 compliance.
oProvide assistance and coordination of resolving accounts payable discrepancies between the invoice and the purchase order or other documentation.
oReconcile vendor statements, research, and correct discrepancies.
oReview inventory posting in accounts payable for accuracy and reconciliation to the general ledger.
oAnalysis of monthly recurring departmental expenses.
oCompilation of data for sales tax return for Nevada and CaliforniaoAssist in the month end closing process.
oGeneral Ledger account reconciliations as assigned.
o1099 maintenance and processing at the end of the tax year.
oBack-up to Credit card processing oBack-up billing and payment applicationoBack-up Prevailing wage reporting and PayrolloComposes and types routine correspondence as required.
oPerforms general clerical duties including but not limited to filing, photocopying, faxing, and mailing as required.
oPerforms filing for accounts payable and other filing as required.
oOrders and maintains supplies, arranges for equipment maintenance, and other related duties as required.
oPerforms other duties as assigned by supervisor.
RequirementsESSENTIAL
Qualifications:
oAssociates degree (A.
A.
) in accounting and minimum of four years of accounts payable experience.
oAbility to perform diversified clerical functions and working knowledge of GAAP and accounting procedures.
oExcellent communication skills.
oExperience with Microsoft Dynamics SL preferred but not required.
oProficient with Microsoft OfficeoExperience with paperless Accounts Payable workflow preferred but not required.
oA self-starter with meticulous attention to detail.
oDemonstrated ability to work independently and meet priorities in a fast-paced environment.
oStrong interpersonal, analytical, and problem-solving skills.
oAbility to deal effectively with a diversity of individuals at all organizational levels.
oStrong organizational skills; able to manage priorities and workflow.
oKeystrokes a minimum of 45 wpm.
oVersatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm.
oMust be able to speak, read, write, and understand the primary language(s) used in the workplace.
oProfessional appearance and demeanoroExcellent attendance and promptness a must.
Recommended Skills Accounts Payable Administration Analytical Attention To Detail Billing Communication Estimated Salary: $20 to $28 per hour based on qualifications.
Summary:
An Accounting Specialist works with all facets of the accounting system, principally the validation, processing, and filing of invoices.
The specialist must make sure that all invoices are accurate and have been properly documented and approved by the authorizing employee prior to making a payment.
Once the proper verifications and authorizations are received, the specialist is responsible for submitting payments in a timely fashion.
This position also requires preparing and mailing checks, as well as verifying and procuring proper Internal Revenue Service documentation such as 1099 and W-9 forms from vendors.
The specialist also maintains electronic files for all invoices, accounts payable payments, and tax information for vendors.
Essential Functions:
The Accounting Specialist will be responsible for a range of general staff accounting tasks but will be primarily responsible for all accounting work associated with processing accounts payable, expense reporting and sales/use tax submissions.
The following reflects management's definition of essential functions for this job but does not restrict the tasks that may be assigned.
Management may assign or reassign duties and responsibilities to this job at any time due to reasonable accommodation or other reasons.
oReview all invoices for appropriate documentation and approval prior to payment.
oReviews accounts payable invoices into paperless accounting system.
oPrepare and perform check runs.
oMaintain internal database of vendors and ensure W-9 compliance.
oProvide assistance and coordination of resolving accounts payable discrepancies between the invoice and the purchase order or other documentation.
oReconcile vendor statements, research, and correct discrepancies.
oReview inventory posting in accounts payable for accuracy and reconciliation to the general ledger.
oAnalysis of monthly recurring departmental expenses.
oCompilation of data for sales tax return for Nevada and CaliforniaoAssist in the month end closing process.
oGeneral Ledger account reconciliations as assigned.
o1099 maintenance and processing at the end of the tax year.
oBack-up to Credit card processing oBack-up billing and payment applicationoBack-up Prevailing wage reporting and PayrolloComposes and types routine correspondence as required.
oPerforms general clerical duties including but not limited to filing, photocopying, faxing, and mailing as required.
oPerforms filing for accounts payable and other filing as required.
oOrders and maintains supplies, arranges for equipment maintenance, and other related duties as required.
oPerforms other duties as assigned by supervisor.
RequirementsESSENTIAL
Qualifications:
oAssociates degree (A.
A.
) in accounting and minimum of four years of accounts payable experience.
oAbility to perform diversified clerical functions and working knowledge of GAAP and accounting procedures.
oExcellent communication skills.
oExperience with Microsoft Dynamics SL preferred but not required.
oProficient with Microsoft OfficeoExperience with paperless Accounts Payable workflow preferred but not required.
oA self-starter with meticulous attention to detail.
oDemonstrated ability to work independently and meet priorities in a fast-paced environment.
oStrong interpersonal, analytical, and problem-solving skills.
oAbility to deal effectively with a diversity of individuals at all organizational levels.
oStrong organizational skills; able to manage priorities and workflow.
oKeystrokes a minimum of 45 wpm.
oVersatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm.
oMust be able to speak, read, write, and understand the primary language(s) used in the workplace.
oProfessional appearance and demeanoroExcellent attendance and promptness a must.
Recommended Skills Accounts Payable Administration Analytical Attention To Detail Billing Communication Estimated Salary: $20 to $28 per hour based on qualifications.
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