Administrative Assistant
Hayward, CA Hayward, CA Full-time Full-time $25 - $30 an hour $25 - $30 an hour 20 hours ago 20 hours ago 20 hours ago General Summary Provide administrative support by handling information requests, and performing clerical functions such as preparing correspondence, daily personnel schedules, receiving visitors, arranging conference calls, and scheduling meetings.
Essential Functions Completion of the staff meeting minutes and all documents related to this meeting.
Complete and maintain master MSDS book.
Ensure that all activities are in compliance with our quality system requirements.
Preparation of Special Presentations using PowerPoint.
Assist in plant activities; meetings, raffles, lunches, special events, etc.
Distribute all documents and memorandums.
Filing and updating Plant Manager's documents Answer Plant Manager phone calls Responsible for all travel arrangements for Managers, Supervisors, Plant Manager and Regional Director including Hotel and car reservations as needed.
Responsible for Plant Manager's daily schedule and Expense reports.
Maintain the Management Rep Schedule Maintain the schedule and order of the conference and training rooms.
Maintain organization, stocking, and order of supply rooms and closets Order supplies for Management staff Maintain CPC program logs.
Support Plant Manager and Regional Director in data input and filing as needed (TQ, HR, Engineering, etc.
) Responsible for the timely completion of written materials, compose memos, reports, including translation from/to Spanish/English of documents as required.
Daily run of the production report Maintain Plant Suggestion system Prepare the weekly plant newsletter; act as plant editor for the company newsletter - La Tortilla Express Maintain plant employee pagers and company cell phones Maintain current pager/phone list and extension directories Assist Regional Manufacturing Director as requested Maintain and keep confidential all management information Uphold and demonstrate adherence to company policies (use of computer, phone, dress code, demeanor, attendance, confidentiality, etc.
) Open, sort, and distribute incoming correspondence.
File and retrieve corporate documents, records, and reports.
Other duties, as assigned.
Qualifications and Education Requirements Education:
Certifications:
bachelor's degree Preferred Shift:
1st Hourly Pay Range:
$25-$30 with Full Benefits Packet including:
Health, Vision and Dental insurance, Life insurance, Paid time off, 401(k) matching, Flexible spending account, Health savings account, Referral Bonus Program, and Retention Bonus.
Experience:
Must have at least 4 years' experience as Administrative Assistant to Plant Manager and/or 2 years of education in a related field.
Must be able to communicate effectively verbal and written form, and translate from English to Spanish and vice versa.
Must be efficient in Word, Outlook, Excel and PowerPoint Must have good organizational skills, and must be able to prioritize work for other department managers.
Must have good people skills, able to adapt to changing priorities and able to manage multiple tasks effectively.
Job Type:
Full-time Pay:
$25.
00 - $30.
00 per hour
Benefits:
401(k) 401(k) matching Dental insurance Flexible spending account Health insurance Health savings account Life insurance Paid time off Referral program Vision insurance Schedule:
8 hour shift Day shift Monday to Friday Overtime Ability to commute/relocate:
Hayward, CA 94545:
Reliably commute or planning to relocate before starting work (Required)
Experience:
Customer service:
4 years (Required) Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
Essential Functions Completion of the staff meeting minutes and all documents related to this meeting.
Complete and maintain master MSDS book.
Ensure that all activities are in compliance with our quality system requirements.
Preparation of Special Presentations using PowerPoint.
Assist in plant activities; meetings, raffles, lunches, special events, etc.
Distribute all documents and memorandums.
Filing and updating Plant Manager's documents Answer Plant Manager phone calls Responsible for all travel arrangements for Managers, Supervisors, Plant Manager and Regional Director including Hotel and car reservations as needed.
Responsible for Plant Manager's daily schedule and Expense reports.
Maintain the Management Rep Schedule Maintain the schedule and order of the conference and training rooms.
Maintain organization, stocking, and order of supply rooms and closets Order supplies for Management staff Maintain CPC program logs.
Support Plant Manager and Regional Director in data input and filing as needed (TQ, HR, Engineering, etc.
) Responsible for the timely completion of written materials, compose memos, reports, including translation from/to Spanish/English of documents as required.
Daily run of the production report Maintain Plant Suggestion system Prepare the weekly plant newsletter; act as plant editor for the company newsletter - La Tortilla Express Maintain plant employee pagers and company cell phones Maintain current pager/phone list and extension directories Assist Regional Manufacturing Director as requested Maintain and keep confidential all management information Uphold and demonstrate adherence to company policies (use of computer, phone, dress code, demeanor, attendance, confidentiality, etc.
) Open, sort, and distribute incoming correspondence.
File and retrieve corporate documents, records, and reports.
Other duties, as assigned.
Qualifications and Education Requirements Education:
Certifications:
bachelor's degree Preferred Shift:
1st Hourly Pay Range:
$25-$30 with Full Benefits Packet including:
Health, Vision and Dental insurance, Life insurance, Paid time off, 401(k) matching, Flexible spending account, Health savings account, Referral Bonus Program, and Retention Bonus.
Experience:
Must have at least 4 years' experience as Administrative Assistant to Plant Manager and/or 2 years of education in a related field.
Must be able to communicate effectively verbal and written form, and translate from English to Spanish and vice versa.
Must be efficient in Word, Outlook, Excel and PowerPoint Must have good organizational skills, and must be able to prioritize work for other department managers.
Must have good people skills, able to adapt to changing priorities and able to manage multiple tasks effectively.
Job Type:
Full-time Pay:
$25.
00 - $30.
00 per hour
Benefits:
401(k) 401(k) matching Dental insurance Flexible spending account Health insurance Health savings account Life insurance Paid time off Referral program Vision insurance Schedule:
8 hour shift Day shift Monday to Friday Overtime Ability to commute/relocate:
Hayward, CA 94545:
Reliably commute or planning to relocate before starting work (Required)
Experience:
Customer service:
4 years (Required) Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
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