THE ALLIANCE FOR COMMUNITY WELLNESS
Job DetailsLevel:
EntryJob Location:
Southland Administration Office - Hayward, CAPosition Type:
Full TimeEducation Level:
High SchoolSalary Range:
$18.
50 - $20.
00 HourlyJob Shift:
DayDescriptionPOSITION Overview:
The Office Coordinator acts as the central point of communication for Southland office by following office workflow procedures to ensure maximum efficiency; operates the main phone console, greet all callers and/or incoming visitors/clients, and performs routine administrative and personnel duties as assigned.
This role will uphold and champion the agency's mission, vision, and values and contribute to a collaborative and inclusive work culture.
Essential Job Functions and
Responsibilities:
Monday- Friday 8:
30 a.
m.
-4:
30 p.
m.
(hours may vary; dependent on coverage needs) Welcomes client and visitors by greeting them, in person or on the telephone, answering or referring inquiries Directs visitors by maintaining employee and department directories; giving instructionsKeep front office space and reception area neat and clutter freeKeep office kitchen space area neat and clutter free Answering phones and responding to client questionsAccept deliveries, sort, mark received and distribute mail, packages and faxes immediately Distribute checks Order and maintain inventory of office supplies Check voicemail and email on a daily basis and distribute messages immediately Maintain photocopy machine and keep it supplied with adequate paper/ink Contributes to team effort by accomplishing related results as needed Schedule meetings or reserve conference rooms for directors and managers.
Maintain the calendar schedules for the conference roomsProvide support to the Director of Operations and Facilities and HR Department Occasionally provide support to the HR Department and Finance DepartmentMaintain SWAG and PPE inventory and records Ensure evacuation map and fire extinguishers are current Set up staff in office or cubicle Assist on operations Salesforce tickets Other Attend trainings and participate in events relevant to key responsibilitiesTrack and regularly report on key metrics for responsible function areasLeads and collaborate on special projects related to agency objectives as appropriate QualificationsQUALIFICATIONS &
Experience:
High School Diploma or GED or equivalentMinimum 2 years' experience working in behavioral health environment as a receptionist or intake personnel.
Bilingual Spanish/English Knowledge of general office machines, telephone systems, fax machine, PDF operations, and other information systems.
Exercises extreme discretion with the ability to hold, balance and transmit public and confidential information needed by various parties.
Non-Profit and Community Based Organization experience highly desirable.
Demonstrates and models excellent customer service orientation, especially in the ability to interact with people at all levels within and outside the agency.
Thinks independently and can make informed decisions when needed.
Exercises extreme discretion with the ability to hold, balance and transmit public and confidential information needed by various parties.
Proficient using MS Office products, particularly Word, Excel, Outlook and PowerPoint.
Acquires or maintains proficiency in using Google Drive products, including Docs, Sheets, and Forms.
Valid CA Driver's licenseAuto insurance:
Personal vehicle may be used for business related purposes; it is recommended you inform your auto insurance carrier.
Current state-mandated guidelines require employees in this position to be fully vaccinated against COVID-19, including booster shots.
Accommodations may be available as required by law.
Applicants who are offered a position will be asked about their vaccination status and applications will be required to provide proof of vaccinations against COVID-19 including booster shots.
The agency can provide accommodations as required by law in certain circumstances.
Benefits:
Excellent Health benefits package for you and your family including:
Medical/dental/vision benefits with 95% employee & 80% dependent employer premium contribution and employer paid life insurance.
Vacation, 15 paid holidays, 12 paid sick days upon accrualEmployee Assistance Plan to support yours and your family's wellbeing and finances 403(b) retirement planWork-life wellbeing & excellent work hoursSupportive/Collaborative work environment Opportunities for Growth and Professional DevelopmentLicense and Certification renewals reimbursed
Responsibilities:
POSITION Overview:
The Office Coordinator acts as the central point of communication for Southland office by following office workflow procedures to ensure maximum efficiency; operates the main phone console, greet all callers and/or incoming visitors/clients, and performs routine administrative and personnel duties as assigned.
This role will uphold and champion the agency's mission, vision, and values and contribute to a collaborative and inclusive work culture.
Essential Job Functions and
Responsibilities:
Monday- Friday 8:
30 a.
m.
-4:
30 p.
m.
(hours may vary; dependent on coverage needs) Welcomes client and visitors by greeting them, in person or on the telephone, answering or referring inquiries Directs visitors by maintaining employee and department directories; giving instructionsKeep front office space and reception area neat and clutter freeKeep office kitchen space area neat and clutter free Answering phones and responding to client questionsAccept deliveries, sort, mark received and distribute mail, packages and faxes immediately Distribute checks Order and maintain inventory of office supplies Check voicemail and email on a daily basis and distribute messages immediately Maintain photocopy machine and keep it supplied with adequate paper/ink Contributes to team effort by accomplishing related results as needed Schedule meetings or reserve conference rooms for directors and managers.
Maintain the calendar schedules for the conference roomsProvide support to the Director of Operations and Facilities and HR Department Occasionally provide support to the HR Department and Finance DepartmentMaintain SWAG and PPE inventory and records Ensure evacuation map and fire extinguishers are current Set up staff in office or cubicle Assist on operations Salesforce tickets Other Attend trainings and participate in events relevant to key responsibilitiesTrack and regularly report on key metrics for responsible function areasLeads and collaborate on special projects related to agency objectives as appropriate
Qualifications:
QUALIFICATIONS &
Experience:
High School Diploma or GED or equivalentMinimum 2 years' experience working in behavioral health environment as a receptionist or intake personnel.
Bilingual Spanish/English Knowledge of general office machines, telephone systems, fax machine, PDF operations, and other information systems.
Exercises extreme discretion with the ability to hold, balance and transmit public and confidential information needed by various parties.
Non-Profit and Community Based Organization experience highly desirable.
Demonstrates and models excellent customer service orientation, especially in the ability to interact with people at all levels within and outside the agency.
Thinks independently and can make informed decisions when needed.
Exercises extreme discretion with the ability to hold, balance and transmit public and confidential information needed by various parties.
Proficient using MS Office products, particularly Word, Excel, Outlook and PowerPoint.
Acquires or maintains proficiency in using Google Drive products, including Docs, Sheets, and Forms.
Valid CA Driver's licenseAuto insurance:
Personal vehicle may be used for business related purposes; it is recommended you inform your auto insurance carrier.
Current state-mandated guidelines require employees in this position to be fully vaccinated against COVID-19, including booster shots.
Accommodations may be available as required by law.
Applicants who are offered a position will be asked about their vaccination status and applications will be required to provide proof of vaccinations against COVID-19 including booster shots.
The agency can provide accommodations as required by law in certain circumstances.
Benefits:
Excellent Health benefits package for you and your family including:
Medical/dental/vision benefits with 95% employee & 80% dependent employer premium contribution and employer paid life insurance.
Vacation, 15 paid holidays, 12 paid sick days upon accrualEmployee Assistance Plan to support yours and your family's wellbeing and finances 403(b) retirement planWork-life wellbeing & excellent work hoursSupportive/Collaborative work environment Opportunities for Growth and Professional DevelopmentLicense and Certification renewals reimbursedAbout the Company:
THE ALLIANCE FOR COMMUNITY WELLNESS.
Estimated Salary: $20 to $28 per hour based on qualifications.
EntryJob Location:
Southland Administration Office - Hayward, CAPosition Type:
Full TimeEducation Level:
High SchoolSalary Range:
$18.
50 - $20.
00 HourlyJob Shift:
DayDescriptionPOSITION Overview:
The Office Coordinator acts as the central point of communication for Southland office by following office workflow procedures to ensure maximum efficiency; operates the main phone console, greet all callers and/or incoming visitors/clients, and performs routine administrative and personnel duties as assigned.
This role will uphold and champion the agency's mission, vision, and values and contribute to a collaborative and inclusive work culture.
Essential Job Functions and
Responsibilities:
Monday- Friday 8:
30 a.
m.
-4:
30 p.
m.
(hours may vary; dependent on coverage needs) Welcomes client and visitors by greeting them, in person or on the telephone, answering or referring inquiries Directs visitors by maintaining employee and department directories; giving instructionsKeep front office space and reception area neat and clutter freeKeep office kitchen space area neat and clutter free Answering phones and responding to client questionsAccept deliveries, sort, mark received and distribute mail, packages and faxes immediately Distribute checks Order and maintain inventory of office supplies Check voicemail and email on a daily basis and distribute messages immediately Maintain photocopy machine and keep it supplied with adequate paper/ink Contributes to team effort by accomplishing related results as needed Schedule meetings or reserve conference rooms for directors and managers.
Maintain the calendar schedules for the conference roomsProvide support to the Director of Operations and Facilities and HR Department Occasionally provide support to the HR Department and Finance DepartmentMaintain SWAG and PPE inventory and records Ensure evacuation map and fire extinguishers are current Set up staff in office or cubicle Assist on operations Salesforce tickets Other Attend trainings and participate in events relevant to key responsibilitiesTrack and regularly report on key metrics for responsible function areasLeads and collaborate on special projects related to agency objectives as appropriate QualificationsQUALIFICATIONS &
Experience:
High School Diploma or GED or equivalentMinimum 2 years' experience working in behavioral health environment as a receptionist or intake personnel.
Bilingual Spanish/English Knowledge of general office machines, telephone systems, fax machine, PDF operations, and other information systems.
Exercises extreme discretion with the ability to hold, balance and transmit public and confidential information needed by various parties.
Non-Profit and Community Based Organization experience highly desirable.
Demonstrates and models excellent customer service orientation, especially in the ability to interact with people at all levels within and outside the agency.
Thinks independently and can make informed decisions when needed.
Exercises extreme discretion with the ability to hold, balance and transmit public and confidential information needed by various parties.
Proficient using MS Office products, particularly Word, Excel, Outlook and PowerPoint.
Acquires or maintains proficiency in using Google Drive products, including Docs, Sheets, and Forms.
Valid CA Driver's licenseAuto insurance:
Personal vehicle may be used for business related purposes; it is recommended you inform your auto insurance carrier.
Current state-mandated guidelines require employees in this position to be fully vaccinated against COVID-19, including booster shots.
Accommodations may be available as required by law.
Applicants who are offered a position will be asked about their vaccination status and applications will be required to provide proof of vaccinations against COVID-19 including booster shots.
The agency can provide accommodations as required by law in certain circumstances.
Benefits:
Excellent Health benefits package for you and your family including:
Medical/dental/vision benefits with 95% employee & 80% dependent employer premium contribution and employer paid life insurance.
Vacation, 15 paid holidays, 12 paid sick days upon accrualEmployee Assistance Plan to support yours and your family's wellbeing and finances 403(b) retirement planWork-life wellbeing & excellent work hoursSupportive/Collaborative work environment Opportunities for Growth and Professional DevelopmentLicense and Certification renewals reimbursed
Responsibilities:
POSITION Overview:
The Office Coordinator acts as the central point of communication for Southland office by following office workflow procedures to ensure maximum efficiency; operates the main phone console, greet all callers and/or incoming visitors/clients, and performs routine administrative and personnel duties as assigned.
This role will uphold and champion the agency's mission, vision, and values and contribute to a collaborative and inclusive work culture.
Essential Job Functions and
Responsibilities:
Monday- Friday 8:
30 a.
m.
-4:
30 p.
m.
(hours may vary; dependent on coverage needs) Welcomes client and visitors by greeting them, in person or on the telephone, answering or referring inquiries Directs visitors by maintaining employee and department directories; giving instructionsKeep front office space and reception area neat and clutter freeKeep office kitchen space area neat and clutter free Answering phones and responding to client questionsAccept deliveries, sort, mark received and distribute mail, packages and faxes immediately Distribute checks Order and maintain inventory of office supplies Check voicemail and email on a daily basis and distribute messages immediately Maintain photocopy machine and keep it supplied with adequate paper/ink Contributes to team effort by accomplishing related results as needed Schedule meetings or reserve conference rooms for directors and managers.
Maintain the calendar schedules for the conference roomsProvide support to the Director of Operations and Facilities and HR Department Occasionally provide support to the HR Department and Finance DepartmentMaintain SWAG and PPE inventory and records Ensure evacuation map and fire extinguishers are current Set up staff in office or cubicle Assist on operations Salesforce tickets Other Attend trainings and participate in events relevant to key responsibilitiesTrack and regularly report on key metrics for responsible function areasLeads and collaborate on special projects related to agency objectives as appropriate
Qualifications:
QUALIFICATIONS &
Experience:
High School Diploma or GED or equivalentMinimum 2 years' experience working in behavioral health environment as a receptionist or intake personnel.
Bilingual Spanish/English Knowledge of general office machines, telephone systems, fax machine, PDF operations, and other information systems.
Exercises extreme discretion with the ability to hold, balance and transmit public and confidential information needed by various parties.
Non-Profit and Community Based Organization experience highly desirable.
Demonstrates and models excellent customer service orientation, especially in the ability to interact with people at all levels within and outside the agency.
Thinks independently and can make informed decisions when needed.
Exercises extreme discretion with the ability to hold, balance and transmit public and confidential information needed by various parties.
Proficient using MS Office products, particularly Word, Excel, Outlook and PowerPoint.
Acquires or maintains proficiency in using Google Drive products, including Docs, Sheets, and Forms.
Valid CA Driver's licenseAuto insurance:
Personal vehicle may be used for business related purposes; it is recommended you inform your auto insurance carrier.
Current state-mandated guidelines require employees in this position to be fully vaccinated against COVID-19, including booster shots.
Accommodations may be available as required by law.
Applicants who are offered a position will be asked about their vaccination status and applications will be required to provide proof of vaccinations against COVID-19 including booster shots.
The agency can provide accommodations as required by law in certain circumstances.
Benefits:
Excellent Health benefits package for you and your family including:
Medical/dental/vision benefits with 95% employee & 80% dependent employer premium contribution and employer paid life insurance.
Vacation, 15 paid holidays, 12 paid sick days upon accrualEmployee Assistance Plan to support yours and your family's wellbeing and finances 403(b) retirement planWork-life wellbeing & excellent work hoursSupportive/Collaborative work environment Opportunities for Growth and Professional DevelopmentLicense and Certification renewals reimbursedAbout the Company:
THE ALLIANCE FOR COMMUNITY WELLNESS.
Estimated Salary: $20 to $28 per hour based on qualifications.
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