SEASONED ADMINISTRATIVE ASSISTANT

Patricia A Cahoon

2709 Gamble Court - Hayward, CA 94542

cahoon1@aol.com - 510.581.3510

 

Administrative Support / Office Management / Property Management, Customer Service, Collections and experience in many different business arenas

 

Work Experience 

 

*Property Management Assistant - HUD/Tax Credit/Section 8/Low Income Site

Lord Tennyson Apts., Volunteers of America    SEE BELOW for DETAILS *                          August 2010 to September 2010 and September 2015 – December 2015 

Administrative Support – Service Technician Scheduling/Installation Dept-for TYCO Integrated Security Company

Hayward, CA

September 2014 to March 2015

  • Responsibilities 
    Over site of departments organization of client paperwork, file organization and support to Project Scheduling Coordinator and Manager of Department.  Training and working within company’s Portal/Compass and SS sites for verification of client closeouts, etc. Customer service, interfacing with clients regarding their orders. Training has begun in the learning of ordering parts and other variations of the project coordinators position.
  • Accomplishments 
    Training and learning the department’s processes, along with their different databases.
  • Skills Used 
    MS 2007, Portal, Compass and other databases relative to the project coordinators position.  Interfacing with potential & existing clients regarding their install.
  • Temporary Assignment ended.

 

Case Industries, Inc.

Hayward, CA

April 2013 to June 2014

Office Administrator

  • Responsibilities 
    Over site of company office, interfacing with clients, contractors for this small 'green' woman owned business. Work within QuickBook's, invoicing, computer work, filing, and all other general office duties. Support the CEO, VP of Customer Relations and the VP of Operations. Software experience is MS 2003 and MS 2007 and other software. Customer service & interfacing with clients and a high volume of collections.
  • Accomplishments 
    Basics of QuickBooks in this position. This experience giving me additional skills and experience to my list of other business arenas. Great at collections! Skills Used 
    MS 2003 - MS 2007, Quickbooks.

Asst Community Mgr., / Property Management Assistant

DeVries Place, Oroysom Village and Century Village  

Milpitas/Fremont, CA

October 2010 to June 2011
Asst Community Mgr., / Property Management Assistant - HUD/Section 8/Low Income Site 

  • Assisting Community Manager in over-site of this 3 year old, 103 unit Senior development, addressing tenants issues and needs, submitting work orders to maintenance for completion, working with vendors, bidding, and other office duties.  Interfaced with the CM & Maintenance Supervisor with completion of special projects, composing letters, and spreadsheets, answering telephones, organization of files, filing, copy work, faxing and customer service &  general office work.
  • Worked within the Onesite & Boston Post Property Mgmt databases.
  • Temporary Assignment ended.

 

*Property Management Assistant - HUD/Section 8/Low Income Site

Lord Tennyson Apts., Volunteers of America  

Hayward, CA

August 2010 to September 2010 and September 2015 – December 2015

Office Administrative Support  

  • Supported Mgrs/Leasing Associates & Regional Mgr with applications, showing apartments, composing marketing spreadsheets, confirming re-cert verifications, answer telephones, organization of files/archiving, filing, copy work, faxing, customer service, inputting tenant work orders and general office work. 
  • Temporary Assignment ended both time frames.

 

Property Management Assistant - HUD/Section 8 Low Income Site - Part-Time

DavLin Properties, LLC  

Hayward, CA

May 2009 to November 2009

Office Administrative Support 

  • Worked on recertification processes and verifications, customer service and interfacing with tenants at a Section 8 HUD property located in Sacramento, CA. 
  • Business Closed

 

Procurement/Global - Contract Administrator

Chevron Corporation- Procurement Division

San Ramon, CA

May 2007 to August 2007

Under the direction of the global manager; organized contract files and worked on special projects for tracking completed files, including the updating of insurance certificates and other pertinent documentation. 

  • Interfaced with outside vendors, customer service with regards to updating client/vendor contract files and company requirements.
  • Temporary Assignment ended..

 

Purchasing Assistant / Purchasing Department

General Dynamics - Cellular Division  

Livermore, CA

April 2006 to January 2007

  • Learned and utilized the Ariba financial system in the crossover from their SAP system..  This program organized purchasing departments filing system that housed all PR's, Invoices, PO's as well as miscellaneous communication documents for the Livermore office.  Customer service with potential & existing clients.
  • Temporary Assignment ended.

 

Doble & Son Custom Homes, Inc.

Office Manager/Administrative-Assistant to President

Livermore, CA

March 2004 to July 2005

  • Assisting general contractor and controller, by developing office procedures, which included CS interfacing with vendors and contractors, coordination of orders and deliveries, preparing contracts and documentation for prospective clients. 
  • Business Closed

 

Sprint PCS  

Administrative/Analyst/Documentation Specialist-Site Development

Pleasanton, CA

July 2000 to March 2003

  • Supported senior staff, property specialists and wireless implementation engineers in the completion of retrieving documentation to closeout and archive contract files. 
  • Provided system to facilitate a better procedure for documentation retrieval and file turnover which also involved contact with clients to retrieve closing docu’s.
  • Implemented upon request filing systems, spreadsheets for special projects such as departmental audits, tracking of defined documentation in a timely fashion.
  • Major Company Layoff

 

Business Corporation  

Administrator

San Leandro, CA

August 1998 to July 2001

Small start-up food and beverage retail sales business.

  • Increased sales of products, through extensive advertising, promotions and presentations
  • Managed a staff of 3-4 people, scheduling and arranging business functions along with customer service with vendors, clients and customers.
  • Implementation of monthly spreadsheets for tracking of sales, tax preparation, ordering and inventory of product.

 

AMUR Pharmaceuticals, Inc  

Executive/Personal Assistant to Senior Staff-Administrator/Office Manager

San Carlos, CA

1996 to 1998

 

SAMTRANS/SMCTA/JPB  

Administrative/Office Mgr/Contract Compliance

San Carlos, CA

1991 to 1995

 

Dalmo Victor, Inc  

Executive Administrator to Projects and Engineering Departments

Belmont, CA

1987 to 1991

 

Personal Information

 

Education

Hayward Adult School – MS Office Specialist Certification

Hayward, CA

October 2007 to March 2009

 

High School Diploma in Business and Art

Sequoia Union High School - 

Redwood City, CA

Graduated - Diploma

 

Skills

  • Microsoft Office 2003 and 2007 - Word, Excel, PowerPoint, Outlook, Publisher,
  • Quickbooks, Boston Post and On-site Databases for property management companies
  • Collection of outstanding invoices and other outstanding monetary debt.
  • Customer Service
  • Security Clearance – Secret – In-Active

 

Groups

 

Skyview Homeowners Association

November 1994 to Present

I was a member of the Board of Directors, in various positions of support for almost fifteen years.  I own a home, within the Skyview HomeOwner’s Association.  I am now, currently, for the past five + years, the Clubhouse Manager.

 

Additional Information

Organizational and communications skills achieved through extensive and progressively responsible experience. Demonstrated ability to work effectively with others at all levels to ensure maximum productivity.  Administrative experiences in many different business arenas.

  • ID#: 96421
  • Location: Hayward, CA , 94542

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